Good evening, there
Here's your practice overview for Wednesday, 7 October 2026.
Active Projects
4
0 new this month
Total Project Value
R7.69M
Committed fees
Fees Billed (YTD)
R4.53M
58.9% of portfolio
WIP (Unbilled)
R2.24M
Across 4 projects
Overdue Invoices
R171K
7 invoices
Active Contracts
3
In effect
Open Snags
4
Unresolved defects
Open Instructions
3
Site instructions / RFIs
Certificates This Month
0
Payment & completion
Overdue Maintenance
5
Past due date
Construction Actuals
R28.15M
3 projects
Construction & Close-Out Management
Active Contracts
View all| Project | Party | Value | Status |
|---|---|---|---|
| Project 01 - Commercial Tower | Main Contractor B | R38M | Active |
| Project 03 - Medical Facility | Subcontractor A (Electrical) | R2.2M | Active |
| Project 03 - Medical Facility | Main Contractor A | R18.5M | Active |
Open Snags
View all| Project | Location | Description | Responsible |
|---|---|---|---|
| Project 01 - Commercial Tower | Basement - Parking P2 | Waterproofing membrane defect at column P12 | Main Contractor B |
| Project 03 - Medical Facility | Ground floor - Reception | Tiling joints uneven in reception area | Main Contractor A |
| Project 03 - Medical Facility | External - East facade | Paint finish peeling near entrance canopy | Main Contractor A |
| Project 03 - Medical Facility | Level 1 - Corridor | Light fitting not aligned with ceiling grid | Subcontractor A (Electrical) |
Open Site Instructions
View all| Project | Number | Subject | Status |
|---|---|---|---|
| Project 03 - Medical Facility | SI-015 | Additional power points in consulting rooms | Open |
| Project 03 - Medical Facility | SI-016 | RFI - Structural beam tolerance | Open |
| Project 01 - Commercial Tower | SI-002 | RFI - Curtain wall bracket locations | Open |
Project Stage Progress (Weighted)
Staff Utilization (This Month)
Billable Hours
0 h
Capacity
1,320 h
Target Utilization
75%
Remaining Capacity
1,320 h
Project Quantity by Duration
6 projects · 6 with a set duration · 0 not set · avg 11.5 months
Staff Allocation Heatmap
Hours logged per staff member across projects for the selected month · darker shade = higher allocation.
Active Staff
0/8
Avg Utilization
0%
Total Hours
0.0 h
Projects
0
Portfolio Summary
Projects per Stage
Project Overview
R2.24M unbilled across 4 projects
| Project | Manager | Stage | Progress | Budget (Fee) | Billed (To Date) | WIP (Unbilled) | Deadline | Actions |
|---|---|---|---|---|---|---|---|---|
| Project 01 - Commercial TowerOV-2025-014 | Staff Member A | 4.2 Tender | 67% | R2.95M | R518K | R1.46M | 01 May 2027 | |
| Project 03 - Medical FacilityOV-2024-009 | Staff Member A | 5 Contract Admin | 97% | R2.04M | R1.48M | R496.86K | 01 Nov 2026 | |
| Project 06 - Office RefurbishmentOV-2025-018 | Staff Member A | 4.1 Docs | 47% | R1.2M | R285K | R279K | 01 Sept 2026 | |
| Project 02 - Coastal ResidenceOV-2026-003 | Staff Member B | 3 Design Dev | 37% | R680K | R238K | R13.6K | 15 Jan 2027 | |
| Project 04 - Winery FacilityOV-2026-006 | Staff Member C | 2 Concept | 17% | R420K | R88K | — | 01 Feb 2027 |
Showing 1 to 5 of 6 projects
Management Overview
A complete view of what Archi-Track delivers to practice leadership — the scope, benefits, and value it brings to new management and users adopting the platform.
Strategic Value
Single Source of Truth
All projects, fees, claims, and hours in one system — no version drift across scattered spreadsheets.
SACAP Fee Weighting
Stage-based fee weighting (1–6) drives project health and earned-value calculations per SACAP guidance.
Profitability Visibility
Directors see WIP, billed fees, overdue invoices, and profit/loss per project in real time.
Staff Utilisation
Track billable hours against capacity and targets to keep the studio productive and balanced.
Audit Trail
Every project change is logged for accountability and traceability across the practice.
Studio Finance
Full management of monthly overheads and non-project income for firm-wide feasibility.
What's Covered
Project portfolio tracking with financials, progress, and status
SACAP stage-based fee calculations and earned-value reporting
Staff time entry, utilisation, and allocation heatmaps
Studio overheads, income, and net-position finance management
Contracts, construction budget vs actual, snag lists, and site instructions
Drawing registers, as-built tracking, and certificate management
Close-out, defects liability, retention, and recurring maintenance
One-click PDF exports for portfolio, profitability, utilisation, and close-out
Value Add for New Users
New management teams onboard onto a live, pre-configured practice dashboard — replacing fragmented Excel and Word tools with one authoritative system. Directors gain real-time profitability and utilisation insight, project managers log weekly hours and claims against their projects, and every change is audit-logged for accountability. The platform tracks management data only; actual invoicing continues in the firm's existing accounting software, so adoption is additive, not disruptive.
"Archi-Track gives leadership the visibility and control to turn every resource, project and rand into greater business value. Align the right people to the right projects, optimise productivity and total employee cost, strengthen fee collection, and eliminate the inefficiencies of disconnected systems — all from one integrated management dashboard. By giving your entire firm real-time visibility and actionable management reporting, Archi-Track enables smarter decisions, better resource utilisation and stronger profitability. One dashboard. One view of your business. One clear objective: optimise every facet of your operation and drive profit."
Neels de Kock
CEO, Ftel Consulting
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Data updated: 07 Oct 2026, 22:54